Your school's contact list is more useful than you might think. K12 Montana encourages every school staff member we onboard to spend a few minutes getting Google Contacts set up properly. Between parents, vendors, substitute teachers, and district contacts, keeping everything organized saves time and reduces the "what's their email again?" moments throughout the day.
Go to Google Contacts (contacts.google.com). Click Create contact at the top left and choose Create a contact. Fill in the name, email, phone number, and any other relevant details. Click Save.
If you have a spreadsheet full of contacts (say, all your substitute teachers or all your parent emails), you can import them all at once. On the left sidebar, click Import. Click Select File, choose your CSV file, and click Import.
Google Workspace maintains a directory of everyone in your organization. To add a colleague to your personal contacts, go to the left sidebar and click Directory. Find the person and click Add to contacts. If you're not seeing who you need, use the search box.
If you get an email from someone and want to save their contact info, open the email and hover over their name. A profile card pops up. Click the Add contacts button (the little person icon with a plus sign).
Labels work like groups in Google Contacts. Check the boxes next to the contacts you want to group, click Manage labels at the top, and either create a new label or add to an existing one.
Once a group label exists, you can email the whole group from Gmail by typing the label name in the To field.
Looking for smarter ways to manage communication workflows in your district? K12 Montana Inc. helps Montana schools get more out of their Google Workspace setup. Contact us to learn more.